Position:    Accounts and Admin Assistant

Project: Young Mothers

Reports to: Project Manager

Location: Agago Omot sub county

Contract duration: One Year

Duties and Responsibilities

1. Offer financial and management accounting services to the Project.

2. Participate in the budgeting processes and revisions of budgets for the Project and/ or ADRA Uganda as shall be requested from time to time.

3. Ensure that monthly management accounts for project funds are produced after appropriate reconciliations and submitted to the assigned Accountant at ADRA Uganda Head Office on or before the 5^th day of every month.

4. Develop and prepare budget control sheets for the assigned Project. The Budget Control Sheet shall be submitted together with the financial statements and relevant reconciliation to the Finance Office for analysis before they are submitted to the to the relevant donors.

5. Ensure that field financial reports are organized, complete, and accurate and handed in on time to enable timely processing.

6. Be in charge of stores operations, organize regular stock taking exercises, prepare and update and submit Program Assets and / or inventory lists for the assigned Program on a monthly basis.

7. Work as the young mothers Administrative Assistant.
8. Develop and be in charge of a central registry and a filing system for all documents for the Project.
9. Coordinate information dissemination to the various project stakeholders under the guidance and supervision of the project coordinator.
10. Organize the project, administrative meetings by professionally preparing and distributing the agenda and minutes to the rightful recipients.
11. Ensure cleanliness of the offices.
12. Prepare and dispatch to relevant stakeholders the project reports, letters, and other documents / communication as per the project Manager’s instructions.
13. Organize and take part in the training of project beneficiaries on financial literacy, financial management; records management and other relevant financial aspects.

14. Perform any other duties incidental thereto and/or a may be assigned by the Finance Manager.

How to Apply: All qualified applicants should send their application letter, cv, certified copies of academic papers, recommendation letter from a religious letter, recommendation letter from previous employers to [email protected]

Deadline

17^th February 2025 by 5pm.

Position:    Field Accountant

Project: (MFA Denmark -Resilience and Climate Change Enhancement project)

Reports to: Project Manager

Location: North Eastern Karamoja with regular travels to Kitgum, Lamwo and South Sudan

Contract duration: One Year

Position Summary: To provide day-to-day financial technical support in the implementation of the Project. You are also responsible for training/orienting staff and key stakeholders on financial management policies and standards for the program. The accountant will also be expected to participate in or support project-supported beneficiaries on financial literacy, financial management, book keeping and / or records management.

Key Duties and Responsibilities:

• Offer financial and management accounting services to the Project.
• Participate in the budgeting processes and revisions of budgets for the project.
• Ensure that monthly management accounts for project funds are produced after appropriate reconciliations.
• Prepare budget control sheets for the assigned Project. The Budget Control Sheet shall be submitted together with the financial statements and relevant reconciliations.
• Ensure that field financial reports are organized, complete, and accurate and handed in on time to enable timely processing.
• Organize regular stock taking exercises, prepare and update and submit Project Assets and / or inventory lists for the assigned Project on a monthly basis.
• Follow up and report on adherence to the organization’s procurement policy
• Participate in Project field monitoring.
• Advise the project Manager on when to request for funds transfer for the assigned Project.
• Organize and take part in the training of project beneficiaries on financial literacy, financial management; records management and other relevant financial aspects.
• Perform any other duties incidental thereto and/or a may be assigned by the Finance Manager.

Specifications:

• Bachelor’s degree in either BBA/BCOM
• Should have 3 years of progressive working experience
• Should have a professional qualification either ACCA/CPA
• Fluent in English
• Ability to speak the local languages will be an added advantage
• Ability to communicate and interact well with people from different educational, religious backgrounds
• Keen attention to detail and ability to effectively manage time

How to Apply: All qualified applicants should send their application letter, cv, certified copies of academic papers, recommendation letter from a religious letter, recommendation letter from previous employers to [email protected]

Deadline

21st February 2025 by 5pm.

Position:    Project Coordinators (2 positions)

Project: (MFA Denmark -Resilience and Climate Change Enhancement project)

Reports to: Project Manager

Location: North Eastern Karamoja with regular travels to Kitgum, Lamwo and South Sudan

Contract duration: One Year

Key Duties and Responsibilities

1. Provide overall leadership, management and technical support in the planning, implementation, monitoring and evaluation and reporting on all activities of the program in North-eastern Uganda.
2. Responsible for planning, coordinating, implementing, monitoring, and reporting on all program activities in the region in collaboration with and under the guidance and direction of the project manager.
3. Lead the supervision and coordination of work done at the district level, provide the staff with technical assistance that will facilitate efficient and effective implementation of project activities.
4. Preparing monthly work plans and budgets to be submitted to the project manager.
5. Ensuring financial control and budget adherence in all program operations in collaboration with the manger.
6. Prepare monthly, quarterly and annual financial/ narrative progress reports
7. Ensure safety and security of the program personnel and assets in the
8. Be custodian of all program assets and ensure their security, rightful allocation, utilization, and maintenance in Northern Uganda.
9. Organize and conduct Program Steering Committee Meetings, staff meetings as regularly as may be required.
10. Initiate and participate in relevant networks that supplement the realization of the program objectives.
11. Organize needs assessment exercise and baseline survey
12. Coordinate and assign development of program proposal and ensure timely submission to the desk officer.
13. Represent the program and ADRA Uganda at various forums within Northern Uganda operational area and other higher level as may be assigned by the desk officer.
14. Regularly, prepare case stories that will systematically document challenges, achievements lessons learnt and good practices.

Specifications:

• Bachelor’s degree in Socioal sciences, development studies or any other relevant course
• Should have 3 years of progressive working experience
• Fluent in English
• Ability to speak the local languages will be an added advantage
• Ability to communicate and interact well with people from different educational, religious backgrounds
• Keen attention to detail and ability to effectively manage time

How to Apply: All qualified applicants should send their application letter, cv, certified copies of academic papers, recommendation letter from a religious letter, recommendation letter from previous employers to [email protected]

Deadline

21^st February 2025 by 5pm.

Position: Project Coordinator

Location: Karamoja Sub-region, Uganda
Reports to: Programs Manager – Implementation
Contract Type: Full-time, Fixed-term (March 2025 – March 2026)

1. Position Overview

The Project Coordinator will lead the implementation of the Improving Food Security and Resilience of Food Production Systems in Karamoja project. The role involves coordinating project activities across the Karenga and Kaabong districts, ensuring effective stakeholder engagement, managing finances, and tracking project impact. The Project Coordinator will oversee the implementation, ensuring activities align with the project’s strategic objectives and contribute to enhanced resilience and gender-responsive food production systems.

2. Key Responsibilities
3. Project Leadership & Coordination

• Provide strategic leadership and technical oversight in project implementation.
• Ensure activities align with the project goal of enhancing resilience and gender-responsiveness in Karamoja’s food production systems.
• Coordinate with local governments, NGOs, private sector partners, and communities to ensure integrated project delivery.
• Lead the planning and implementation of Farmer Field Schools (FFS) and watershed management approaches.
• Facilitate government engagement to strengthen food security policies and disaster risk reduction mechanisms.

1. Implementation & Program Delivery

• Ensure smooth delivery of activities under the four outcome areas:
  • Food systems inclusivity and economic sustainability
  • Environmental sustainability of food systems
  • Social sustainability of food systems
  • Strengthened government response to food crises
• Oversee farmer capacity-building initiatives, ensuring the adoption of climate-smart agricultural practices.
• Ensure establishing and strengthening Farmer Business Schools (FBS) and promote market access.
• Oversee initiatives supporting agricultural value chains, market linkages, and private sector investments.

1. Stakeholder Engagement & Capacity Building

• Engage with district and sub-county governments, development partners, and local institutions.
• Strengthen the local government’s ability to provide quality agricultural extension services.
• Facilitate the training of 16 extension agents, 40 community extension workers, and 30 community animal health workers.
• Support the integration of gender-responsive and youth-focused agribusiness training.

1. Financial Management & Compliance

• Oversee a project budget, ensuring prudent financial management.
• Ensure financial compliance with ADRA Uganda and donor guidelines.
• Monitor the cost-effectiveness of interventions and conduct financial risk assessments.
• Work closely with the finance team to prepare financial reports and audits.

1. Monitoring, Evaluation, Accountability & Learning (MEAL)

• Lead the development and implementation of the Monitoring and Evaluation Plan.
• Ensure timely collection of project data and performance tracking.
• Coordinate mid-term and final project evaluations.
• Ensure adaptive learning by integrating findings from outcome assessments into program design.

1. Risk Management & Sustainability

• Identify and mitigate risks related to climate change, food security, and governance.
• Develop strategies to ensure the sustainability of project impacts beyond the funding period.
• Strengthen local food security early warning systems to ensure timely responses to climate shocks.
• Ensure conflict-sensitive approaches are incorporated into project activities.

3. Required Skills, Competencies, and Qualifications
4. Education

• Master’s degree in Project Management, Agriculture, Climate Change, International Development, Environmental Studies, or a related field.

1. Experience

• Minimum 5 years of experience managing food security, climate resilience, or agricultural development projects.
• Strong background in climate-smart agriculture, agribusiness, and market system development.
• Experience integrating gender equality, women’s empowerment, and youth economic inclusion.
• Experience in disaster risk reduction (DRR) and early warning systems.

1. Technical Competencies

• Strong knowledge of Farmer Field Schools (FFS) and watershed management approaches.
• Expertise in market systems development, public-private partnerships (PPP), and financial services for smallholder farmers.
• Proficiency in project cycle management, budgeting, and donor reporting.
• Strong M&E, impact assessment, and data management skills.
• Ability to engage with government agencies, NGOs, and private sector stakeholders.

1. Soft Skills

• Strong leadership and team-building skills.
• Excellent negotiation, communication, and stakeholder engagement abilities.
• Ability to work under pressure in a fragile and food-insecure environment.
• High adaptability, critical thinking, and problem-solving skills.
• Strong analytical and report-writing skills.

4. Key Performance Indicators (KPIs)

The Project Manager’s performance will be measured based on:

1. Program Delivery

1. 80% of Farmer Field School (FFS) members apply good agricultural practices.
2. 60% of farm households apply value-addition and marketing techniques promoted by the project.
3. Establishment of two higher-level farmer networks per district.
4. At least 3,000 community members receive early warning information.

1. Financial & Compliance Management

1. Budget utilisation within 5% variance.
2. 100% compliance with donor and ADRA Uganda financial guidelines.
3. Timely submission of financial reports.

1. Monitoring, Learning, and Adaptation

1. Timely data collection and reporting in line with the MEAL framework.
2. Integration of evaluation findings into program adjustments.
3. Documentation of at least 5 human-interest stories per district on emerging good practices.

1. Risk Management & Sustainability

1. Implementation of risk mitigation strategies for food security and climate resilience.
2. Strengthening of early warning systems, ensuring effective community response.
3. Successful handover of community-based structures to local government and partners.

5. Prevention of Sexual Exploitation and Abuse (PSEA) – Zero Tolerance Policy

ADRA Uganda is committed to upholding the highest standards of ethics and integrity. The Project Coordinator is expected to adhere to the Prevention of Sexual Exploitation and Abuse (PSEA) Zero Tolerance Policy, which includes:

• A zero-tolerance approach to sexual exploitation, abuse, and harassment.
• Mandatory PSEA training for all staff and implementing partners.
• Immediate reporting and disciplinary action against any violation of PSEA policies.
• Ensuring that all project activities are designed and implemented in ways that protect vulnerable populations from exploitation and abuse.
• Promoting a safe, inclusive, and respectful working environment for all stakeholders.

All candidates will undergo a thorough background check before employment.

6. Application Process

Interested candidates should submit:

• A cover letter explaining their suitability for the role.
• A detailed CV highlighting relevant experience.
• Three professional references.

Application Deadline: 21^st February 2025
Apply to: [email protected]

Position: Project Manager

Location: Karamoja
Reports to: Programs Director
Contract Type: Full-time, Fixed-term (March 2025 – August 2027)
Salary: Competitive and commensurate with experience

1. Position Overview

The Project Manager will oversee the implementation of the Strengthening Community-Based Climate Adaptation project in Karenga and the Acholi Subregion. The role requires leading and coordinating the activities, ensuring the project achieves its goals in resilience building, climate-smart agriculture, disaster risk reduction, gender equality, and peacebuilding. The Project Manager will also ensure compliance with donor requirements, manage project risks, and facilitate communication among consortium partners.

2. Key Responsibilities
3. Project Leadership & Management

• Provide strategic direction and leadership in the project implementation.
• Ensure the project meets its overall objective of strengthening resilience to climate shocks and preventing displacement.
• Oversee the alignment of activities with project outcomes, ensuring efficiency, quality, and timeliness.
• Organize and lead project governance meetings and ensure effective decision-making.
• Establish and maintain communication channels among project team members, government agencies, donors, and other stakeholders.
• Facilitate learning and knowledge-sharing within the project and externally.

1. Program Coordination & Implementation

• Oversee the implementation of conflict-sensitive, climate-smart interventions, ensuring they align with the project’s Results Framework.
• Ensure that Early Warning/Anticipatory Action (EW/AA) structures and Disaster Risk Reduction Committees (DRRCs) are effectively developed and supported.
• Strengthen coordination among local authorities, communities, and regional stakeholders on natural resource management and conflict resolution.
• Supervise and support the work of local implementing partners in Karamoja and Acholi.
• Ensure that all project activities mainstream gender equality, women’s economic empowerment, and human rights-based approaches.

1. Financial & Compliance Management

• Ensure staff adhere to donor financial guidelines and reporting requirements.
• Work closely with finance teams to oversee budget management and ensure cost-effectiveness.
• Monitor Value for Money (VfM) principles in project spending.
• Ensure timely submission of financial and programmatic reports to donors.

1. Monitoring, Evaluation, Accountability & Learning (MEAL)

• Ensure MEAL systems track progress, measure impact, and inform adaptive management.
• Work with the MEAL Manager/Advisor to monitor the achievement of key performance indicators (KPIs).
• Facilitate baseline studies, mid-term reviews, and final evaluations.
• Use Outcome Harvesting to document project impact and learning.

1. Risk Management & Sustainability

• Identify and mitigate political, operational, and financial risks affecting project implementation.
• Ensure compliance with national and international policies on climate adaptation, gender rights, and conflict sensitivity.
• Develop an Exit Strategy to ensure sustainability beyond the project lifespan.
• Build strong relationships with duty bearers and government stakeholders for long-term sustainability.

3. Required Skills, Competencies, and Qualifications
4. Education

• Master’s degree in Project Management, Climate Change, International Development, Environmental Studies, Conflict Resolution, or a related field.

1. Experience

• Minimum 7 years of experience in project management, preferably in climate resilience, disaster risk reduction (DRR), humanitarian assistance, or peacebuilding.
• Proven experience leading in an international development setting.
• Strong background in climate adaptation programming, especially climate-smart agriculture and natural resource management.
• Experience in managing regional projects, particularly in fragile and displacement-affected contexts.
• Experience integrating gender equality, women’s empowerment, and human rights-based approaches into development programming.
• Strong financial and donor compliance management skills.

1. Technical Competencies

• Project cycle management, including planning, implementation, monitoring, and evaluation.
• Strong understanding of disaster risk reduction, anticipatory action (EW/AA), and climate resilience frameworks.
• Expertise in conflict-sensitive programming and peacebuilding.
• Ability to facilitate coordination among multiple stakeholders, including government agencies, NGOs, and local communities.
• Financial literacy, including budgeting and financial reporting in compliance with donor regulations.
• Experience in advocacy, capacity-building, and policy engagement at local and national levels.

1. Soft Skills

• Strong leadership and diplomatic skills.
• Excellent communication, negotiation, and stakeholder engagement skills.
• Ability to work under pressure in a complex, conflict-prone environment.
• Problem-solving, adaptability, and decision-making skills.
• Culturally sensitive and able to work effectively with diverse teams.

4. Key Performance Indicators (KPIs)

The Project Manager’s performance will be measured based on:

1. Program Delivery

1. Achievement of project milestones as outlined in the Results Framework.
2. % of targeted households with improved resilience to climate shocks (Target: 70% by 2027).
3. Reduction in inter-ethnic and cross-border conflicts over natural resources (Target: 60% by 2027).
4. % of trained community members and decision-makers applying knowledge in climate adaptation, gender equality, and peacebuilding.
5. Timely implementation of project activities within budget and scope.

1. Financial & Compliance Management

1. Adherence to budget guidelines, with financial variances not exceeding 5%.
2. 100% compliance with donor financial and reporting requirements.
3. Timely submission of financial and narrative reports to donors and consortium members.

1. Monitoring, Learning, and Adaptation

1. Data quality and accuracy in tracking project progress.
2. MEAL systems’ effectiveness ensures that 90% of targeted indicators are tracked and reported.
3. Successful integration of lessons learned into project adaptation and strategic planning.

1. Risk Management & Sustainability

1. Effectiveness in identifying and mitigating project risks, particularly in fragile and conflict-affected areas.
2. Strengthening local governance structures to sustain project results beyond the funding period.
3. % of decision-makers and community leaders actively engaging in climate adaptation policies and programs.

5. Prevention of Sexual Exploitation and Abuse (PSEA) – Zero Tolerance Policy

ADRA Uganda is committed to upholding the highest standards of ethics and integrity. The Project Manager is expected to adhere to the Prevention of Sexual Exploitation and Abuse (PSEA) Zero Tolerance Policy, which includes:

• A zero-tolerance approach to sexual exploitation, abuse, and harassment.
• Mandatory PSEA training for all staff and implementing partners.
• Immediate reporting and disciplinary action against any violation of PSEA policies.
• Ensuring that all project activities are designed and implemented in ways that protect vulnerable populations from exploitation and abuse.
• Promoting a safe, inclusive, and respectful working environment for all stakeholders.

All candidates will undergo a thorough background check before employment.

6. Application Process

Interested candidates should submit:

• A cover letter explaining their suitability for the role.
• A detailed CV highlighting relevant experience.
• Three professional references.
• A sample project report or publication (optional but preferred).

Application Deadline: 21^st February, 2025.
Apply to: [email protected]